Trust accounting you can actually trust
Deposit tracking with verification workflow, trust ledger with running balance, and full audit trail.
Canadian real estate regulations require proper trust deposit handling. RealtorOS tracks every deposit from recording through verification to release, maintains a brokerage-wide trust ledger with running balance, and provides the audit trail regulators expect — without the complexity of full accounting software.
Key Capabilities
Deposit Verification Workflow
Five-status workflow: PENDING → RECEIVED → VERIFIED → RELEASED or FORFEITED. Role-based permissions ensure only authorized staff can verify deposits against the trust account.
Trust Ledger
Every verified deposit creates a DEPOSIT_IN entry. Every release or forfeiture creates a DEPOSIT_OUT entry. Running balance calculated automatically. Full audit trail with who, when, and reference numbers.
Deal Integration
Deposits are tracked directly on the deal detail page. Multiple deposits per deal supported. Stage transition warnings alert agents when no verified deposit exists.
Permission-Based Verification
New trust:verify permission controls who can verify, release, and forfeit deposits. Agents can record deposits; transaction coordinators and admins verify them.
Payment Method Tracking
Record deposit method (cheque, wire, EFT, certified cheque), receipt numbers, cheque numbers, and the institution holding the funds. Complete paper trail.
Trust Summary Reporting
Current trust balance, deposits received this period, pending deposits awaiting verification, released deposits, and breakdown by payment method. Export-ready for brokerage meetings.
How It Works
Record the Deposit
Agent or transaction coordinator records the deposit on the deal — amount, date, method, receipt number. Status starts as PENDING.
Verify Against Trust
When funds arrive, a trust:verify authorized user confirms receipt and verifies the deposit against the trust account. A ledger entry is created with running balance.
Release on Completion
When the deal closes, the deposit is released (or forfeited if the deal falls through). An outgoing ledger entry is created. The full history is preserved for audit.
Why agents and brokerages choose RealtorOS
Every feature is built specifically for Canadian real estate workflows — not adapted from a generic CRM or bolted on as an afterthought.
Get compliant without the complexity
Trust deposit tracking that satisfies regulators and doesn't require an accounting degree.